The CMCC Board of Directors has reviewed available options for the upcoming annual shareholder meeting including: the traditional gathering at the hall, an outside event, a video conference (like Zoom), or holding and conducting the meeting virtually using fillable forms (like a survey). Although we will all miss the social aspect of catching up with our neighbors, we do not believe that it is safe and prudent to arrange for an in-person meeting at this time. And with the poor internet service that many of our neighbors experience we could not convene a video conference type of meeting, so we have decided to conduct the meeting using fillable forms which will be available online (or in paper form if requested).
In order to provide you with all pertinent information, opportunity to respond and ask questions, and conduct voting, this option requires two parts to complete. You will have ample time to review the materials and respond at each step. Our process will be as follows:
- Review and complete Part 1 by September 5, 2020
- The CMCC Board of Directors will review all responses, respond to questions, and consider all comments.
- Part 2 will be released on September 12, which will include the Q&A and comments from Part 1, as well as board nominations. Review and complete Part 2 by September 26, 2020.
- The Election Monitors will review the votes, then the CMCC Board of Directors will prepare a final wrap-up statement which will be sent to all shareholders shortly thereafter. This will conclude the 2020 Annual Meeting and initiate the 2020/2021 CMCC Board of Directors to begin their term.
Your participation is very important! A quorum (participation of at least 25% of shareholders) is required in order for this process to proceed successfully. Thank you so much for your patience and understanding while we navigate these challenging times. We look forward to your participation in this year’s modified meeting style.