Thank you for your participation in the modified version of our Colony Mountain Community Club Annual Meeting. Part 2 is now available! Please review and complete Part 2 by September 26, 2020.
Your participation continues to be very important! A quorum (participation of at least 25% of shareholders) is required in order for this process to proceed successfully. Thank you so much for your patience and understanding while we navigate these challenging times. We look forward to your participation in this year’s modified meeting style.
As a reminder, the 2020 Annual Meeting is being held online, or in paper form if requested. Those that requested paper forms during Part 1 will receive paper versions of Part 2 in the mail.
As you may have noticed, the Skagit County Public Works culvert replacement project on Colony Mountain Drive at Harrison Creek will be starting soon. With the last minute notice we’ve received, we are now hurrying to install the temporary/bypass waterline to provide water to all the properties South and West of the road closure.
The Project: A large section of the road will be removed, taking out the CMCC waterline in the process. An eleven-foot diameter culvert will be installed, then the road will be repaired and the CMCC will install a new waterline reconnecting the North and South sections.
Please Note: This project has a very aggressive schedule with work to be completed and the road re-opened by October 7. Don’t be surprised if the end date gets extended by a week or two.
CMCC water shut-off and temporary service forLots #1 through #12, plus #83 and #84: Lots #1 through #12, plus #83 and #84 will have their water shut off for one day this weekend while we cut into the main waterline and install a temporary/bypass service line. After the bypass line is installed, service will be restored, and there will be a “Boil Water” notice in effect for these lots until water samples can be returned from our testing laboratory to ensure water quality standards are met (Tuesday afternoon at the earliest). Near the end of the project, there will be a second shutoff while the temporary/bypass waterline is removed, and the permanent line installed. That will also require a “Boil Water” notice.
Volunteers Needed This Weekend: We are planning to rout the temporary waterline and connect it this Saturday, 9/12/2020. (Note: This work may need to move to Sunday but we will not know that until Friday evening) We can use 3-6 helpers starting at 8:30 in the morning at the Harrison Creek culvert. We will need help running the line through the forest, turning water services off and on, and directing traffic while work is performed in the road. Please email your contact information to email@example.com if you are available to help, so that we can coordinate these efforts and let you know if the date changes.
Thank you for your patience and support.
CMCC Board of Directors
The CMCC Board of Directors has reviewed available options for the upcoming annual shareholder meeting including: the traditional gathering at the hall, an outside event, a video conference (like Zoom), or holding and conducting the meeting virtually using fillable forms (like a survey). Although we will all miss the social aspect of catching up with our neighbors, we do not believe that it is safe and prudent to arrange for an in-person meeting at this time. And with the poor internet service that many of our neighbors experience we could not convene a video conference type of meeting, so we have decided to conduct the meeting using fillable forms which will be available online (or in paper form if requested).
In order to provide you with all pertinent information, opportunity to respond and ask questions, and conduct voting, this option requires two parts to complete. You will have ample time to review the materials and respond at each step. Our process will be as follows:
- Review and complete Part 1 by September 5, 2020
- The CMCC Board of Directors will review all responses, respond to questions, and consider all comments.
- Part 2 will be released on September 12, which will include the Q&A and comments from Part 1, as well as board nominations. Review and complete Part 2 by September 26, 2020.
- The Election Monitors will review the votes, then the CMCC Board of Directors will prepare a final wrap-up statement which will be sent to all shareholders shortly thereafter. This will conclude the 2020 Annual Meeting and initiate the 2020/2021 CMCC Board of Directors to begin their term.
Your participation is very important! A quorum (participation of at least 25% of shareholders) is required in order for this process to proceed successfully. Thank you so much for your patience and understanding while we navigate these challenging times. We look forward to your participation in this year’s modified meeting style.