Thank you for your participation in the modified version of our Colony Mountain Community Club Annual Meeting. Part 2 is now available! Please review and complete Part 2 by September 26, 2020.
Your participation continues to be very important! A quorum (participation of at least 25% of shareholders) is required in order for this process to proceed successfully. Thank you so much for your patience and understanding while we navigate these challenging times. We look forward to your participation in this year’s modified meeting style.
As a reminder, the 2020 Annual Meeting is being held online, or in paper form if requested. Those that requested paper forms during Part 1 will receive paper versions of Part 2 in the mail.
As you may have noticed, the Skagit County Public Works culvert replacement project on Colony Mountain Drive at Harrison Creek will be starting soon. With the last minute notice we’ve received, we are now hurrying to install the temporary/bypass waterline to provide water to all the properties South and West of the road closure.
The Project: A large section of the road will be removed, taking out the CMCC waterline in the process. An eleven-foot diameter culvert will be installed, then the road will be repaired and the CMCC will install a new waterline reconnecting the North and South sections.
Please Note: This project has a very aggressive schedule with work to be completed and the road re-opened by October 7. Don’t be surprised if the end date gets extended by a week or two.
CMCC water shut-off and temporary service forLots #1 through #12, plus #83 and #84: Lots #1 through #12, plus #83 and #84 will have their water shut off for one day this weekend while we cut into the main waterline and install a temporary/bypass service line. After the bypass line is installed, service will be restored, and there will be a “Boil Water” notice in effect for these lots until water samples can be returned from our testing laboratory to ensure water quality standards are met (Tuesday afternoon at the earliest). Near the end of the project, there will be a second shutoff while the temporary/bypass waterline is removed, and the permanent line installed. That will also require a “Boil Water” notice.
Volunteers Needed This Weekend: We are planning to rout the temporary waterline and connect it this Saturday, 9/12/2020. (Note: This work may need to move to Sunday but we will not know that until Friday evening) We can use 3-6 helpers starting at 8:30 in the morning at the Harrison Creek culvert. We will need help running the line through the forest, turning water services off and on, and directing traffic while work is performed in the road. Please email your contact information to email@example.com if you are available to help, so that we can coordinate these efforts and let you know if the date changes.
Thank you for your patience and support.
CMCC Board of Directors
The CMCC Board of Directors has reviewed available options for the upcoming annual shareholder meeting including: the traditional gathering at the hall, an outside event, a video conference (like Zoom), or holding and conducting the meeting virtually using fillable forms (like a survey). Although we will all miss the social aspect of catching up with our neighbors, we do not believe that it is safe and prudent to arrange for an in-person meeting at this time. And with the poor internet service that many of our neighbors experience we could not convene a video conference type of meeting, so we have decided to conduct the meeting using fillable forms which will be available online (or in paper form if requested).
In order to provide you with all pertinent information, opportunity to respond and ask questions, and conduct voting, this option requires two parts to complete. You will have ample time to review the materials and respond at each step. Our process will be as follows:
- Review and complete Part 1 by September 5, 2020
- The CMCC Board of Directors will review all responses, respond to questions, and consider all comments.
- Part 2 will be released on September 12, which will include the Q&A and comments from Part 1, as well as board nominations. Review and complete Part 2 by September 26, 2020.
- The Election Monitors will review the votes, then the CMCC Board of Directors will prepare a final wrap-up statement which will be sent to all shareholders shortly thereafter. This will conclude the 2020 Annual Meeting and initiate the 2020/2021 CMCC Board of Directors to begin their term.
Your participation is very important! A quorum (participation of at least 25% of shareholders) is required in order for this process to proceed successfully. Thank you so much for your patience and understanding while we navigate these challenging times. We look forward to your participation in this year’s modified meeting style.
The CMCC water system will be chlorinated beginning Friday January 3rd and the distribution lines flushed on Saturday January 4th. Although the amount of chlorine in the system is considered safe for consumption, you may want to set aside a few gallons of water to drink if you do not like the taste or smell.
CMCC volunteers will be reading water meters Saturday morning January 4, 2020. Please make sure the area around your meter is clear and that the meter can easily be read within the meter box.
The annual Shareholder Meeting was Thursday September 5th. The agenda was:
- Water System Improvement Project status
- CMCC expansion status
- CMCC Budget
Current Board of Directors:
President : Mark Jacobsen
Vice President: Kathy Lawrenson
Treasurer: Scott Jackson
Secretary: Kay Birkett
Road Manager: Micheal Skredsvig
Water Manager: Robert Connolly
Assistant Water Manager: Doug Robinson
Volunteers needed: The CMCC will be patching one driveway and Toad Lane with asphalt on Saturday July 20th starting about 9 am. We will be starting at the driveway of Lot 19, on Colony Mountain Drive just south of Toad Lane then move down Toad Lane from the west to the north east. No experience is necessary for volunteers. Bring gloves, rakes, flat shovels, brooms, hearing protection, power compactors…
On September 17th and 18th, Skagit County is planning on installing an overflow culvert across Colony Mountain Drive at Harrison Creek (where the road is currently one lane) and patching the road. When the work is complete, the road will be two lanes wide and the truck restrictions will be removed. Watch for road closure signs.
Scheduled to begin August 20, 2018 and is scheduled to be completed in January 2019. The primary contractor for the project is RAM Construction with much of the trenching and waterline installation being performed by Soto & Sons Construction.
Note about Trucks using Colony Mountain Drive: Skagit County has issued permits to our contractors requiring the trucks loaded with materials to use Wood Road to enter the area and allowing them to use Colony Mountain Drive to exit (this creates a one-way loop and minimizes trucks coming across other trucks on Wood Road) They are also allowing trucks containing equipment to enter and exit from Colony Mountain Drive.