Roadside Mowing
Mowing of our private roads will be occurring within the next couple of weeks. Please be sure that the road shoulders and ditches on or near your property are clear of large tree branches, logs or other debris so that the mower has clear access to come though.

Meter Readings July 2
CMCC volunteers will be reading water meters over the weekend of July 2, 2022. Please make sure the area around your meter is clear, and manage any aggressive pets so that the meter can easily be read within the meter box.

Bills will be sent in July and are due upon receipt. A couple of important reminders about billing:

1. A meter clearing fee of $50 will be charged if your meter is not accessible and clear of brush for meter readings.
2. With the COVID-19 utility moratorium having ended last fall, we want to remind you that the CMCC Billing and Payment Policy is available for your reference on our website in the CMCC Consolidated Policies and Procedures document. Please contact us if you have any questions about billing or payments.

Water Pump Update
January’s water pump failure challenged us all to come together as a community to respond to an urgent situation. Everyone pitched in to conserve water, we discovered and repaired several leaks during that time, and a few hard working community members gave over 48 hours of volunteer time to quickly repair our water system. Although we still needed to bring in additional water, and pay for some repairs, the effort that our community contributed significantly reduced the downtime we experienced and kept the costs reasonable. Please give a special thank you to the volunteers who gave their time and expertise during that time.

We are in the process of having the old pump motor evaluated to see if there is any value left in it. And our next budget will reflect this situation, the ramifications of the costs of repairs, and continued mitigation to reduce future risks. Please join us at the annual meeting this fall to learn more.

Volunteers Needed this Summer
We will be seeking volunteers this summer to assist with maintenance and repairs needed to the well house, shed, and surroundings. Please watch the website for more information coming soon.

The Boil Water Notice has been lifted. The laboratory results have come back and have shown that the water is safe to drink. You may resume your usual regular water use. Thank you for your patience.

The water pump has been repaired and is filling our tanks again!

You are now under a BOIL WATER NOTICE. The notice will be lifted once we receive notification that the water is safe to drink, which should be in a day or two.

As is common with work on the water system, you may find your water is cloudy or discolored for a few days. You can try opening faucets for a few minutes, or if you find excessive air in your water lines, turn off the water in the house and open an exterior hose bib until the air is gone. 

Thank you for your patience and help conserving water over these last few days. You may now resume your regular water use (under Boil Water Advisory).

Thank you for all your efforts to conserve water over these last few days. We’ve received lots of good questions which we would like to answer here, as well as provide you with an update:

Repair Timeline: The new pump motor is scheduled to be delivered on Tuesday (at the earliest) and then can take another 4 to 6hrs for installation, if all goes well. After that, we will be on a boil water notice until water quality test results are returned (typically 2-3 days).

Water consumption & interim solutions: Over the last several days, we have reduced our community’s water consumption (from our typical average of 10,000 gallons per day to approximately 9,000 gallons per day), but to ensure the tanks don’t get too low, we will need to have water delivered to supplement our water supply until the repairs are complete. Depending on the situation, we estimate that delivery will cost between $1,500 and $3000.

It is important that we continue to conserve water use during this time. In general: please don’t use water unless you need to. We all need water to drink, cook with, and wash our hands. Please only run dishwashers when they are full, and don’t keep water running while doing dishes or brushing your teeth. If you can, take quick and infrequent showers, and refrain from running baths, washing clothes, and other high water consuming activities.

Also, please take a look at your water meter and if you see spinning dial(s) and/or changing numbers, please notify us at info@colonymtcc.org right away, as this could indicate a leak.

Financial Implication: We currently have enough in our reserves to cover the equipment and repairs – this is why we have reserve accounts. And once everything is back up and running, the CMCC Board will review the full financial implications and update our budget and future projects as needed. For reference, you can find a copy of the CMCC Annual Budget on page 9 of the 2021 Annual Meeting Minutes & Records packet.

How did this happen? The pump motor failure has been traced to a voltage surge that occurred during a power outage last Tuesday, January 11, around 8:34 pm. Please contact us if you noticed anything unusual during that outage, if you observed power workers in the area of the well-house, or anything else that may help us to identify the details surrounding this incident. Contact us at info@colonymtcc.org with any information you may have.

Again, thank you for your patience and cooperation in conserving water to help our whole community weather this challenge! We will continue to post updates here as we have more information, and feel free to contact us with any other questions you may have.

The Colony Mountain Community well pump has failed. A new pump is being delivered as soon as possible, but that will be Tuesday at the earliest. Our community is limited to the water currently available in the tanks until then, and with normal usage we would run out by Sunday. Other interim solutions are being considered (like having water delivered to our tanks), but these solutions come with great expenses. So please conserve and use as little water as necessary to help us through this time. Thank you.

The Colony Mountain Community Club’s water pump is currently down. Repairs are underway, but we are currently limited to the water already available in the tanks, so it is important that we all work together to conserve water during this time. Please conserve your water use until further notice.

Notifications will be sent as soon as repairs are complete. Thank you.

Due to inclement weather, this weekend’s water meter reading is being rescheduled to the weekend of January 8-9, 2022. Please make sure the area around your meter is clear at that time, and manage any aggressive pets so that community volunteers can can easily read the meter within the meter box. Thank you!

Reminder: A meter clearing fee of $50 will be charged if your meter is not accessible and clear of brush for meter readings.

CMCC volunteers will be reading water meters on January 2, 2022. Please make sure the area around your meter is clear, and manage any aggressive pets so that the meter can easily be read within the meter box. Thank you!

Reminder: A meter clearing fee of $50 will be charged if your meter is not accessible and clear of brush for meter readings.

Dear neighbors,

Thank you for your participation in the modified version of our Colony Mountain Community Club Annual Meeting. We had a great turnout, and are in the process of reviewing the results now.

As a reminder, the next step is for the Election Monitors to review the votes, then the CMCC Board of Directors will prepare a final wrap-up statement which will be sent to all shareholders shortly thereafter. This will conclude the 2021 Annual Meeting and initiate the 2021/2022 CMCC Board of Directors to begin their term.

Your participation was very much appreciated! A quorum (participation of at least 25% of shareholders) is required in order for this process to proceed successfully. Thank you so much for your patience and understanding while we continue to navigate these challenging times. We look forward to your participation in this year’s virtual meeting.

All our best,
CMCC Board of Directors

Dear Neighbors,

The CMCC Board of Directors has determined that given the state of the pandemic, that it would be prudent to hold the 2021 CMCC Annual Meeting virtually again this year. Using the same format as last year, we will conduct the meeting using fillable forms which will be available online (or in paper form if requested), and this year we are adding an optional live virtual component for a community open forum which will be held online via Zoom.

Once again, this virtual format requires two parts to complete, as well as the optional live component. You will have ample time to review the materials and respond at each step. Our process will be as follows:

• Review and complete Part 1 by September 15, 2021

• Join the live Community Open Forum (Optional) 10:00-11:00 on Saturday, September 11, 2021. This will provide a platform for you to raise questions, concerns, or other ideas and discuss with your community. Register today. After registering, you will receive a confirmation email containing information about joining the meeting.

• Review and complete Part 2 by September 27, 2021. Part 2 will be released on September 20, which will include the Q&A and comments from Part 1, as well as board nominations.

• The Election Monitors will review the votes, then the CMCC Board of Directors will prepare a final wrap-up statement which will be sent to all shareholders shortly thereafter. This will conclude the 2021 Annual Meeting and initiate the 2021/2022 CMCC Board of Directors to begin their term.

Your participation is very important! A quorum (participation of at least 25% of shareholders) is required in order for this process to proceed successfully. If however, you are unable to attend the annual meeting (online or in writing), please complete and return this proxy statement. Thank you so much for your patience and understanding while we continue to navigate these challenging times. We look forward to your participation in this year’s virtual meeting.

All our best,
CMCC Board of Directors